Membership & Subscription Procedures
What is a Membership/Subscription?
A membership or subscription is any expenditure for subscription of material or membership, associate membership, access to online database material, or participation in activities of an organization.
Please see the Membership and Subscription – Policy 660.
Each department head will ensure the membership and subscription purchase adheres to the parameters of this policy. All memberships and subscriptions are under the discretion and responsibility of the department head.
Each department is encouraged to develop a specific procedure for procuring and tracking memberships and subscriptions to ensure adherence to this policy.
Memberships and subscriptions may be purchased with a Payment Authorization through Accounting Services.
Memberships and subscriptions may be purchased using a University P-card and must follow policies relating to proper card use and card security measures as addressed in Policy 632 Purchasing Card (P-Card) Program.
Payment for either a new or renewed subscription, up to two (2) years, will be made in the fiscal year the original subscription is invoiced or the renewal invoice is received and does not need to coincide with the fiscal year. No payments will be permitted for more than a two (2)-year period.
