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Business Office

Tax Compliance Procedures

Tax Compliance is responsible for preparing federal and state tax returns for the University and reviewing payments (i.e. scholarships, service contracts) to Foreign Nationals to determine if a tax treaty applies or if federal or state tax should be withheld.

Contact Information:

Cope Administration Building Room 106 |  615-904-8328 | Tax@mtsu.edu

To request a Sales and Use Tax Exemption please use the link given below. This form will request that the Middle Tennessee State University’s Tennessee exemption certificate be emailed to a vendor/supplier for and MTSU business purpose. If the vendor requires a physical copy at the time of purchase or to upload into a system, please contact Accounting Services for assistance.

Sales and Use Tax Certificate of Exemption Request Form (Transactions dated 7/1/23 to 6/30/27)

Exemptions are available for Florida, Kentucky, Tennessee, and Texas

Contact Accounts Payable for information.

Per the Internal Revenue Service (IRS), a fringe benefit is “a form of pay for the performance of services.” Any fringe benefit an employer provides is taxable and must be included in the recipient’s pay unless the law specifically excludes it. Employers typically provide fringe benefits as “in kind,” meaning that they are typically paid in a medium other than cash. Under nearly all circumstances, a payment in cash will be taxable wages to the employee. Fringe benefits may include the use of automobiles or cell phones, tickets, moving expenses, or a variety of other benefits. The taxability of a fringe benefit will depend on whether it falls within an exception and meets the requirements for excludability.

For more information on what is considered a Fringe Benefit review Policy 608: Taxability of Employee Benefits.

To report any Fringe Benefits you should submit a Taxable Fringe Reporting Form.

The following is a list of information that we require for all vendors or individuals.

U.S. Vendors/Individuals:

  • W-9: Provide Taxpayer Identification Number and Certification

Foreign Vendor/Individual:

  • Foreign National Information Form: All Non-residents should complete this form prior to entering an MTSU contract
  • W-8BEN: This is for foreign payees who are individuals
  • W-8BEN-E: This is for payees that are Entities or Organizations
  • W-8ECI: This is for Income Effectively Connected with the Conduct of a Trade or Business in the U.S.
  • W-8EXP: This is for Foreign Governments or Other Foreign Organizations

W-8IMY: This is for Foreign Intermediaries or Foreign Flow-through Entities

Contact Information

Email:

boffice@mtsu.edu

Address:

Cope Administration Building,
Room #103
Middle Tennessee State University
Murfreesboro, TN 37132