Business Office
Travel Vendor Related Payments
The Travel Vendor and Event Registration Payment Authorization Form should be used in the following scenarios:
- Direct payments for hotels
- When booking individual rooms for an event, a department must contact the hotel to make arrangements for direct billing at the state rate. For local lodging, a department must communicate with a hotel accounting representative for required documentation. After providing the rooms, the hotel must email an invoice to responsible parties and copy invoice@mtsu.edu. See further explanation here. To initiate payment to the hotel, the department must complete the Travel Vendor Payment Authorization and attach the invoice to the form.
- The following local hotels have previously arranged direct billing with MTSU:
- Comfort Suites: M01048759
- Courtyard by Marriott: M01561042
- Doubletree: M00999512
- Fairfield Inn: M01002624
- Hampton Inn: M00004197
- Hampton Inn & Suites Nashville Airport: M01177949
- Hilton Garden Inn: M01327156
- Holiday Inn: M00001702
- Holiday Inn Express: M00146580
- Home2Suites by Hilton: M01446856
- Hyatt Place Murfreesboro: M01572254
- Murfreesboro Embassy Suites: M01578078
- Residence Inn: M01426264
- Sleep Inn: M01483128
- Tru by Hilton: M01504606
- The following local hotels have previously arranged direct billing with MTSU:
- When booking individual rooms for an event, a department must contact the hotel to make arrangements for direct billing at the state rate. For local lodging, a department must communicate with a hotel accounting representative for required documentation. After providing the rooms, the hotel must email an invoice to responsible parties and copy invoice@mtsu.edu. See further explanation here. To initiate payment to the hotel, the department must complete the Travel Vendor Payment Authorization and attach the invoice to the form.
- Direct payments for car rentals
- Direct payments for in-person or virtual event registrations
- After-the-event reimbursements for in-person or virtual event registrations/tickets
- Departments must submit the Travel Vendor Payment Authorization for registration reimbursement after the event dates. Please note that the 60-day submission after-payment requirement applies to the event date rather than the payment date for event reimbursements.
Contact Information
Email:
Address:
Cope Administration Building,
Room #103
Middle Tennessee State University
Murfreesboro, TN 37132