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Business Office

Travel Vendor Related Payments

The Travel Vendor and Event Registration Payment Authorization Form should be used in the following scenarios:

  • Direct payments for hotels
    • When booking individual rooms for an event, a department must contact the hotel to make arrangements for direct billing at the state rate. For local lodging, a department must communicate with a hotel accounting representative for required documentation. After providing the rooms, the hotel must email an invoice to responsible parties and copy invoice@mtsu.edu. See further explanation here. To initiate payment to the hotel, the department must complete the Travel Vendor Payment Authorization and attach the invoice to the form.
      • The following local hotels have previously arranged direct billing with MTSU:
        • Comfort Suites: M01048759
        • Courtyard by Marriott: M01561042
        • Doubletree: M00999512
        • Fairfield Inn: M01002624
        • Hampton Inn: M00004197
        • Hampton Inn & Suites Nashville Airport: M01177949
        • Hilton Garden Inn: M01327156
        • Holiday Inn: M00001702
        • Holiday Inn Express: M00146580
        • Home2Suites by Hilton: M01446856
        • Hyatt Place Murfreesboro: M01572254
        • Murfreesboro Embassy Suites: M01578078
        • Residence Inn: M01426264
        • Sleep Inn: M01483128
        • Tru by Hilton: M01504606
  • Direct payments for car rentals
  • Direct payments for in-person or virtual event registrations
  • After-the-event reimbursements for in-person or virtual event registrations/tickets
    • Departments must submit the Travel Vendor Payment Authorization for registration reimbursement after the event dates. Please note that the 60-day submission after-payment requirement applies to the event date rather than the payment date for event reimbursements.

Contact Information

Email:

boffice@mtsu.edu

Address:

Cope Administration Building,
Room #103
Middle Tennessee State University
Murfreesboro, TN 37132